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Please try again. You're in! Thanks for signing up. There was an error. This is called working offline or using Cached Exchange Mode. Copies of your email and calendar items are kept on your computer in an offline Outlook Data File. This file is regularly synchronized with the items on the Exchange server in your business's IT department, when you are connected to it. It's an exact copy of your mailbox on your Exchange server. Because your data remains on your business's Exchange Server, you can re-create this offline Outlook Data File.
The offline Outlook Data File. You can check the Account Settings in Outlook to see the types of email accounts in your Outlook profile. On the Email tab, the Type column lists the type of account for each entry. Note: To access some Outlook features, your account might need to be on a specific version of Exchange Server.
To determine which version of Exchange Server your account connects to, see Determine the version of Microsoft Exchange my account connects to. Get Started. Set up accounts. What is a Microsoft Exchange account? What types of e-mail accounts does your Outlook profile have? Need more help? Join the discussion. Was this information helpful? Yes No. Thank you! Microsoft Exchange relies on the use of an Exchange server — a computer on which individual users' Exchange accounts are configured.
An organization can maintain its own Exchange server or rely on Microsoft to do that via the cloud using a Microsoft account. When you use a Microsoft Exchange account, email messages — along with calendar information and other Outlook details — are generally kept in sync between your Outlook client on a computer or mobile device and the Exchange server. This most often happens using a technology called Exchange ActiveSync. ActiveSync keeps all the Exchange data synchronized between devices, so when email is replied to, deleted, or moved on your computer, for example, that change is immediately made on the Exchange server as well, and then synchronized with any other devices you might use, such as Outlook on a mobile device.
IMAP is very similar to ActiveSync in that it keeps email messages in sync between the Exchange server and clients, though POP works differently — it downloads email from the Exchange server to a single computer and does not keep the two devices in sync. It's not commonly used for Exchange systems.
You can find out if you're using an Exchange account by checking your Account Settings in Outlook. To do that, choose "File" and then click "Account Settings. In addition, you may be able to access your Exchange email in a web browser.
At the top of the page, click the account dropdown and choose an Exchange account. You should see a link to access the account on the web. As a general rule, as an end user you don't need to know many details about how Exchange is configured to set it up or to use it. Your IT administrator should provide an email address and password; to get started, you simply add the email address to Outlook and your email client should determine it's an Exchange account and configure it automatically for you.
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